Document Management

The flow of documents in your office can require a certain type of management. Each kind of document flows differently and sometimes only certain people should have access to them.

In the past, document management required a manual filing system under lock and key. The management of these documents today is more advanced, requiring file permissions. This can be in the cloud or on a local server.

This isn't only a problem for large companies; sometimes the smaller and medium-sized companies need it to. One of our solutions we offer our clients is the Kyocera HyPAS platform. It can expand what your multi-function printer is capable of by using touch-screen operations to help with your unique workflow needs. The benefits of this can be seen at all levels of your organization.

For business managers and CFOs:

• The MFP technologies become aligned with the goals of your business, meeting the urgent needs and making sure your return on investment is swift.
• Adds security to the intellectual property and complies with mandates.
• Low cost to implement because HyPAS business apps often don't require buying server hardware and software.

For IT staff:

• Existing infrastructure, apps and databases are leveraged.
• It's scalable and the MFP can adapt to the changes in workflow and the network environment.
• Maintains control over the device, document, and integrity and security of the network.
• Trends and usage see improvements as document workflows are better managed across an enterprise.

For the end user:

• Usability is superior due to the use of intuitive icons and form-fields for data entry.
• Workgroup productivity and efficiency enhancements due to a familiar control panel.
• The facilitation of information sharing and collaboration that allows for a range from local to global.

Business Applications include:

• SmartScan
• Print&Follow SE
• PinPoint Scan
• SmartFax
• QuickPrint
• CloudConnect
• Cloud Print & Scan

PinPoint Scan

PinPoint Scan is the HyPAS Application to speed up your scan workflows, making scanning at your MFP more comfortable than ever. Once you have logged in at the device, the MFP connects to your PC and displays the scan destinations you previously defined: a folder, a cloud service, your email client or an application.
You can also browse the folders of your PC directly from the control panel of the MFP to put the scan where it needs to go. The scanned data undergoes SSL encryption before being sent from the MFP to ensure its security during the whole scanning process.

DMConnect

DMConnect delivers a document capture system with a highly scalable infrastructure, configuration flexibility, and the ease of use necessary to implement everything from simple to more complex workflows. The application offers many productivity features, including barcode routing to distribute and store documents quickly and accurately. Once processing is complete, the documents and attached metadata can be distributed to multiple destinations simultaneously, based on your specific workflows. Document enhancement is also offered through the DMConnect's optical character recognition (OCR) service, blank page removal and Bates editing features. And for added security, administrators can restrict user groups from accessing documents through DMConnect’s Active Directory integration.