The flow of documentation in your office can require a certain brand of management. They all flow differently and sometimes only certain people are allowed to see them, while the rest of your staff isn't supposed to.
In the past document management of this time required a filing system under lock and key. The management of these documents these days is more advanced requiring a virtual lockdown. This can be in the cloud or on a server.
This isn't only a problem for large companies, sometimes the smaller- and medium-sized companies need it to. One of our solutions we offer to our clients is the Kyocera software platform HyPAS (Hybrid Platform for Advanced Solutions). It can expand what your multi-function printer is capable of by using touch-screen operations to help with your unique workflow needs. Benefits are seen at all levels of the organization.
For business managers and CFOs:
For IT staff:
For the end user:
Other Business Applications include:
Personal scanning with PinPoint ScanThe HyPAS Application to speed up your scan workflows Our HyPAS application Pinpoint Scan makes scanning at your MFP more comfortable than ever. Once you have logged in at the device, the MFP connects to your PC and displays the scan destinations you previously defined: a folder, your email address or an application supporting PDF files.
You can also browse the folders of your PC directly from the control panel of the MFP. The scanned data undergoes SSL encryption before being sent from the MFP to ensure its security during the whole scanning process.
DMConnect delivers flexible document capture with a highly scalable infrastructure, configuration flexibility, and the ease of use necessary to implement everything from simple to more complex workflows. The application offers many productivity features, including barcode routing to distribute and store documents quickly and accurately. Once processing is complete, the documents and attached metadata can be distributed to multiple destinations simultaneously, based on your specific workflows. Document enhancement is also offered through the application’s optical character recognition (OCR), blank page removal and Bates editing features. And for added security, administrators can restrict user groups from accessing documents through DMConnect’s Active Directory integration.
Sharpdesk software is an easy-to-use desktop-based, personal document management application that lets users browse, edit, search, compose, process and forward scanned and native electronic documents. It enables the creation and distribution of proposals, reports and more with the ease of drag and drop operation. Simply drag and drop your files onto Sharpdesk software’s work area and you'll be able to browse through them in a single window. Each file type can be displayed as a thumbnail for quick visual location and identification of a document. Over 200 types of files, such as Excel, Word, PowerPoint, TIFF, JPEG and BMP, are supported.
With Sharpdesk Composer, you can combine different file types (image, PDF, MS Office files, etc) into a single document through simple drag-and-drop operation. The 'Convert by OCR' function on the Sharpdesk Output Zone provides the ability to convert image files and image PDFs into searchable PDFs and various MS Office file formats to edit content.